Kings Park West Community Association
Annual Membership Meeting Minutes
July 20, 2022
Board members in attendance: Larry Velte, Maureen Pettis, Mark Heppner, and Diane Jeffers.
Burke Community Management Group representatives: Robbie Terrant and Joyce Mullins.
Meeting called to order: 7:32 p.m.
Establish that quorum is present: Ninety-seven members were present (4 board members, 4 KPWCA members, and 89 by proxy). A quorum is 58 members.
Report on the State of the Community Association:
- Membership status: Membership was informed there are 580 single-family homes in the community association.
- Primary Budget Expenses: Membership was informed that a majority of the receipts from annual assessments are used to cover fees charged by the management company (BCMG), pay for insurance, and maintain common land.
- Trees: Membership was informed the Board works regularly with vendors to take care of hazardous trees on common land.
- Liens: Membership was informed that there are 10 properties with liens due to unpaid annual assessments. About $4000 is owed to KPWCA. Board is reviewing courses of action.
- Architectural controls: Membership was reminded to follow KPWCA guidance concerning construction, particularly fences and decks, before starting their projects. Board may only control what is specified in the covenants.
- HOA disclosure packets: Per state law, sellers need to obtain HOA disclosure packets and provide them to the buyer at the time of closing. Information on disclosure packets is on the KPWCA website (KPWHOA.org).
Treasurer’s Report/Proposed Budget for 2022-2023: Treasurer provided an overview for the membership and explained the annual assessment will likely remain at $40/property for fiscal year 2023.
Election of Board Members: Jim Bovino and Maureen Pettis were re-elected to the board to serve another 3-year term. Sharon Decker volunteered to serve as a Director for a year, completing Nancy Grant's unfinished term, which expires in 2023.
Board Meeting Schedule: Membership was reminded the monthly meetings are held the second Wednesday of the month at Laurel Ridge Elementary School.
Open Discussion:
- Question: Do architectural controls apply to homes built before the HOA was formed?
Answer: The architectural review committee (ARC) rarely denies a request for modification to a home. For example, design of windows and doors is not really a concern to the ARC. Board wants to maintain architectural harmony in the community but believes the attitude of a neighbor is more important than attitude of the Board.
- Question: Are all the homeowners paying their annual assessment?
Answer: No. Board has placed liens on a small number of properties whose homeowners are delinquent in paying the annual assessment. Board intends to take non- judicial action this next fiscal year to address this concern.
Meeting adjourned: Hearing no further business, the meeting adjourned at 8:19 p.m.