Kings Park West Community Association

Board of Directors Meeting Minutes

January 14, 2015

In attendance: Larry Velte, Mark Heppner, Linda Fournier, Suzanne Cerney, Maureen Pettis, Jillian Mueller, and Jim Bovino

Meeting called to order: 7:32 p.m.

Approval of December Meeting Minutes:   Approved 6–0.  (A late arrival did not vote.)

Treasurer’s Report:  The management company did not provide report in time for the meeting.  Report provided to the Board on January 23, 2015, reflects the checking account balance as $25,876.66; the accounts receivable balance as $1,940.70; two general fund CD’s in the amount of  5,332.60and $5,334.32; and the reserve study CD as $17,582.13, bringing the total to: 56,065.41.

Old Business:  A second letter was not sent to a member who built a shed without first having it approved, as the member complied with the requirements and their plans were approved by the Board Architectural Control Committee. 

New Business:  A homeowner contacted the Board to report that a stream located on the common land behind his property was causing erosion which had caused two trees to fall on his house.  Fairfax County has a storm water easement on that property, so a Board Member spoke with the Fairfax County organization responsible for storm water maintenance.  The County employee said that there was a storm water planning issue with that property.  Although it is on the storm water restoration plan, it was not included in the Fairfax County budget at this time.  This information was relayed to the homeowner.  The Community Association will research the issue further with the County and will discuss what the HOA itself can do to correct the situation

Goldklang Group CPAs, P.C. Audit Questions to the Board and Board Responses:

1. Are you aware of any actual instances of fraud within the Association?  No
2. Do you have any suspicions that fraud is occurring within the Association?  No
3. What areas do you think are most at risk for fraud to occur?  None
4. What controls or procedures have you (or the board) put in place to minimize this risk?  Checks and balances
5. Are there any other financial related concerns or issues of which you feel we should be aware?  No
6. Is the Association in compliance with laws and regulations?  Yes

Deferred Assessment Resolution:  The Association elects to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Board’s discretion.

Hearing no further business, the meeting adjourned at 8:05 p.m.