Kings Park West Community Association

Board of Directors Meeting Minutes

March 12, 2014

In attendance: Joe Meyer, Larry Velte, Maureen Pettis, Mark Heppner, Linda Bufano, Linda Fournier, Virginia Scattergood

Meeting called to order at 7:35 p.m.

Additional Attendees: Crystal and Terry from Burke Community Management were in attendance along with two homeowners.

Approval of February Meeting Minutes: The February minutes were reviewed. Mark motioned to approve; Linda F. Seconded.  Approved 7-0.

Crystal noted that she needs copies of the last six months of minutes, signed by the President and Vice-President. Joe and Linda F. signed a copy of the February minutes; Virginia will send them the past few months for signature.

Treasurer’s Report: The board was informed that the current checking account balance as of February 28, 2014 is $13,880.71; the savings account is at $2,112.89; there are 2 general fund CD’s in the amount of $5,312.37 each, and the reserve CD is $15,513.02 bringing the BB&T total to: $42,131.36.   

The CAB account has $3,341.77 in it, for a grand total of $45,473.13.

Three homeowners who paid their dues recently still owe a little interest for the year; Linda F. moved that accounts with an interest balance under one dollar ($1.00) be waived; Larry seconded; approved 7-0.

The Post Office Box bill was paid through the CAB account.

Closing the BB&T account has to be done during the week so money can immediately be wired to the CAB accounts. Maureen will look for a time to do that at the bank. 

Joe asked Crystal about having a debit card linked to the CAB account to pay the annual web site fee. Joe will get the site information to Crystal to figure out payment. 

Joe spoke with the insurance company, who currently has our payments automatically deducted from the BB&T account. Crystal will call the insurance company to make arrangements for future payments; next one is not due until May.

The budget will be reviewed at next month’s meeting. Crystal reminded the Board of Goldklang’s need for the assessment resolution which is typically read at one of the Board meetings.

Shed:  The shed violation has been reported to Fairfax County Code Compliance; unsure if any action has been taken.   

Childcare center:  The relicensing was approved by Fairfax County. The homeowner who runs the daycare attended the meeting, and would like a written acknowledgement that would prevent any future issues with the HOA’s covenants. The Board discussed, indicated that the business was being operated in the home well before the reconstitution of the HOA. Joe will draft an acknowledgement for the Board to review that can go with the homeowner’s records. The Board needs to ensure that it does not set a precedent that enables the establishment of a new home-based business in violation of the covenants, or obligate a future Board, in case there are issues down the road.  The homeowner stated that the license (permit) and zoning exemption stays with her and the house, and cannot be transferred.  

Trees: It’s time for the annual tree survey; Armand had sent an email and offered to help; the Board will pick dates to do the walk through of common property.

Legislation: The draft legislation regarding HOA’s assessing and collecting fines failed in the Virginia General Assembly.

Taxes: Joe signed the taxes and they have been filed on time.  Joe notified Bob Segan, our attorneys, of our new management company.

Annual Meeting: Larry has the postcard drafted along with the meeting notification letter. Linda B. and Virginia are up for re-election, and both have declined to run again. Larry will run the nominating committee, and asked Crystal for an HOA roster.

Given the two upcoming vacancies and the difficulty of finding volunteers, the Board discussed whether both openings need to be filled. The by-laws give a range of Board size, not a mandated number of positions. Depending on volunteers, the Board will discuss whether a vote to reduce the size of the Board should take place at the annual meeting.  It was noted that at the reincorporation meetings, the community voted to have a seven member board.

Hearing no new business Linda B. motioned to adjourn; Linda F. seconded. Concluded at 8:47p.m.