Kings Park West Community Association

Board of Directors Meeting Minutes

November 9, 2011

 

In attendance: Joe Meyer, Armand Fournier, Jim Messinger, Virginia Scattergood, Mark Heppner, Linda Bufano.

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Meeting called to order at 7:30.†

 

Approval of October Meeting Minutes: The October minutes were reviewed; Linda motioned to approve, Joe seconded; approved 6-0. †

 

Treasurerís Report: The board was informed that the current checking account balance as of October 31, 2011 is $2,093.02; the savings account is at $20,104.29; there are 2 general fund CDís in the amount of $5,233.18 each, and the reserve CD is $13,434,77 bringing the grand total to: $46,098.44.†

 

Assessment Response: The number of households that have not paid is down to 27. The reminder letter went out from the board. The RCS database was found to have 4 incorrect addresses. †

 

New Business:

 

Electronic bank access- Jim and Mark now have online access to the KPWCA banking accounts; RCS only gets a paper statement for reconciliation, which due to timing then delays the reconciliation by RCS.† There are 2 options; adjust the RCS contract to reflect the actual timing, which gives the Treasurer less time to review reconciliation but could have the numbers ready for the board meeting. The other option is for Jim to give the online access information to RCS, which would need to be discussed.† Jim is unsure if thereís an option for RCS to have online inquiry access only simply to perform reconciliation.

 

After discussion Jim recommended we adjust the timing to reflect the fact that RCS gets it on the Monday before our meeting, which will mean a quick turnaround for the Wednesday Board meeting. Assistant Treasurer Mark agreed that this would be the best path.

 

Trees- One estimate for tree removal around the stream bed has been received; itís $2,200 which is more than what the 2011 annual tree budget had allowed for. However several of the trees marked for removal have fallen and are caught in other trees, posing a hazard. Armand motioned to cap the amount spent at $2,200 so the work can begin.† Linda seconded; approved 5-1. ††

 

Hearing no new business, Virginia motioned to adjourn; Joe seconded. Concluded at 7:49 pm.