Kings Park West Community Association

Board of Directors Meeting Minutes

February 9, 2011

In attendance:  Joe Meyer, Armand Fournier, Linda Bufano, Jim Messinger, Larry Velte & Mark Heppner.  

Meeting called to order at 7:28 pm.

Approval of January Meeting Minutes:  The January minutes were reviewed; Linda motioned to approve, Joe seconded; approved 5-0, Larry abstained as he was absent in January.

Treasurer’s Report:  The board was informed that the current checking account balance as of January 31, 2011 is $3,126.14; there are 2 general fund CD’s in the amount of $5,233.18 each; 3 general fund CD’s in the amount of $5380.98 each; and the Reserve Study CD at $12, 406.80 bringing the grand total to $42,141.91.  Interest has been posted.  A CD had to be broken and rolled into the checking account to pay for 6 tree removal jobs that totaled $4300.

Insurance credit is still owed but the Insurance Company said instead of issuing a check they will not bill us the last 2 months of the year.   Jim is going to have a meeting with the Insurance Company to go over next years’ budget.

Assessment Response:  As of January 30, 10 owners that were in arrears have paid, leaving 9 in arrears for 2010 assessment.  Certified letters will be sent on 2/10/2011 to the 9 who have one month to pay before liens are put on them.  The 4 others currently participating in the payment plan are on target, with three ahead of schedule.

Old Business:  Entrance walls:  repaired at Sideburn & Guinea for $300.

Crosswalk: Painted stripes and lighting upgrade has been approved.  Lights on Roberts, common area on SW side, will be upgraded from 7000 lumens to 14000 at no cost.  A new light on the corner over the crosswalk will be installed.  A blinking sign alerting drivers to pedestrians crossing has been requested of Fairfax City (only government entity that has these) from Supervisor Cooke’s office.

Reserve Study:  Armand said we are a year behind in obtaining the reserve study.  He added the walls both on Sideburn & Guinea to the Reserve study but has not put in for a complete replacement of the value of the wall.  Reserve is only based on live of the mortar.

Reserve study based on two suggestions:  replace same material with same material; or not replace.  In particular, common area on Bessemer & Tapestry is in unsafe disrepair.  For the time being, caution signs will be posted that the area is not passable.  Joe moved to buy signs for the two areas; Larry seconded.  Vote 6-0.  Armand will get the signs.

Board postponed voting on reserve study until March meeting.  Want correct financials to present at Annual meeting in May.

New Business:  Additional tree damage due to early recent snowfall.  3 trees were immediately removed, one on Nottinghill that was uprooted and went through residents’ kitchen at a cost of $2500; Bessemer had multitude of downed trees, damaging a deck and one tree leaning towards a house at a cost of $800; and another location on Nottingham with several downed trees that needed to be removed at a cost of $600.  Three additional trees need to be removed; one at Roberts that is hanging over sidewalk; Commonwealth & Roberts creek area; and Holly broken over the wall sign at the entrance to Kings Park West on Twinbrook & Commonwealth, for a total of $400.  Discussion of payment of tree bills and law with regard to tree removal.  Larry moved to pay bills, Armand seconded; vote 6-0.  Armand suggested walking the property to look for trees that might come down but said we should wait until early spring to see if there are any dead trees.

Hearing no new business, Mark motioned to adjourn at 8:56 pm, Jim seconded.