Minutes – July 12, 2006
Vice-President Joe Meyer called the meeting to order at 7:37 p.m. Absent was Larry Velte.
The June meeting minutes were read.
Bernie Shinal read the treasurer’s report. The balance as of June 30 in our checking account is $32,096.53. The balance in the reserve account was $4,210.53. Combined total all funds $36,307.06.
The board discussed the status of delinquent dues payments
and the upcoming filing of liens. The
board discussed an issue with a specific household. Larry Velte and Joe
Meyer went to the residence and verified that the correct mailing address for
the resident is their home address. Joe
and Larry explained to the homeowners the situation where at least some
notifications for the dues, late fees, and liens went to an incorrect address. The question was put to the board how to
handle the situation and what if any alterations to their balance should be
made given the error made by the board in notification.
Dina Gorrell seconded the motion, which was approved 6-0.
The board discussed that there have been several trees which have fallen throughout the neighborhood in the recent storms. Specifically, the households at 10424 and 10426 Collingham had an incident where a tree fell onto a fence, but the tree was on the homeowner’s property, not the common land. There was a tree nearby which was on common land with some branches hanging, but it appears that those branches were removed. Joe Meyer stated that we have received no e-mails or letters regarding trees.
After the last meeting,
The board briefly discussed the encroachment issue at Collingham that was discussed at the previous meeting, and that we may need to revisit our plans for how to handle encroachment due to legal liability issues should an accident occur on common land that has been encroached upon by the homeowner.
Joe Meyer reported that Larry Velte sent an e-mail to Segan, Mason, and Mason asking for a legal opinion as to the enforceability and actionability of our covenants with respect to homeowners making modifications to houses. We have not yet received a response.
Joe Meyer reported that, since our last meeting,
Joe relayed to the board information regarding a meeting he attended that was hosted by Tony Velucci, president of the Civic Association, regarding the Commonwealth pipe stem boat issue. One of the homeowners parks a boat on the pipe stem, and this has concerned other owners on the pipe stem. The meeting followed a lengthy e-mail conversation among multiple parties, including the homeowners, the county, and the fire marshal. While the issue has not yet been resolved, Joe is optimistic that the homeowners will come to agreement shortly.
Larry Velte had provided Joe Meyer
with a draft letter to an absentee homeowner who owns a property on
Joe Meyer informed the board that he received an e-mail from Tony Velucci regarding a meeting next Monday involving the West Park HOA, the Kings Park West Civic Association, and our board to discuss GMU expansion and some local security issues. Joe stated that he and Larry plan to attend to represent our board.
Joe Meyer received a copy of updated state regulations for HOAs from Segan, Mason, and Mason.