KINGS PARK WEST COMMUNITY ASSOCIATION
BOARD OF DIRECTORS’ MINUTES
Monthly Meeting October 2004
October 6, 2004
Attending: Larry Velte, Tom Coldwell, Armand Fournier, Bernie Shinal, Joe Meyer, Dan Barney and John Ostrom, guest Dina Gorrell
The October 2004 monthly meeting of the Board of Kings Park West Community Association was held on Wednesday, October 6, 2004 at 7:30 p.m. at Robinson High School.
A quorum was present and Larry Velte called the Board meeting to order at 7:35 P.M.
The Board reviewed the September 1, 2004 meeting minutes and unanimously agreed to dispense with the reading of the meeting minutes.
The Board noted that the new KPWCA address is P.O. Box 271, Fairfax, VA 22038. The new address is posted on the website.
The Board has sent a letter to Fairfax County requesting them to revise the HOA contact listed on the County’s real estate website from Hank Harrison to our registered agent Segan, Mason & Mason.
The Board will be conducting a reserve study regarding capital improvements owned by the HOA. Armand Fournier will oversee verification of the improvements and estimate the necessary reserves. A reserve study is required by state law.
Bernie Shinal has contacted to the Boy Scouts regarding the possibility of an Eagle Project centered on the Allenby Court stair removal and restoration. There is no current interest from the Boy Scouts.
The Board has been unable to ascertain who erected the fenced-in area on our Commonwealth property. The Board decided to chain and lock the fenced-in area over safety concerns.
A member has contacted the Board regarding the lack of a crosswalksidewalk crossing on Roberts Road at Collingham Drive. The Board shares the member’s concern, and the Board will contact VDOT to request their action on this matter.
The Board discussed the status of the architectural, divestiture and nominating committees. The Board has contacted the volunteers for the architectural and divestiture committees with the intent to meet in the near future. The Board discussed the requirements of the mandatory nominating committee, including a recommendation to send out a postcard, seeking nominees to run for next year’s Board elections. The Board discussed sending the postcards in March 2005, before the annual meeting notice. Dina Gorrell volunteered to serve on the nominating committee with Tom Coldwell. One additional member is required.
RCS Management forwarded the September 2004 monthly statement on October 6, 2004. RCS has reported that as of October 1, 111 of the 580 homeowners have not paid their annual assessments. The amount of no-pays is 20% of the total homeowners, and is consistent with the percentage factored into the approved budget. The Board has reviewed RCS’s letter regarding the second mailing to the 111 members who that are in arrears. The Board will provide RCS the edits to the letter.
Bernie Shinal will coordinate with RCS to ensure that the income and expense statement is reconciled and is in a format compatible with the Board’s approved budget.
The Board discussed the tracking of the oOwners selling and buying in KPWCA. It has come to the Board’s attention that certain homeowners have sold their houses without payment of their assessment and without providing a the required disclosure packet to the buyer. The Board will send an introductory letter to the new homeowners whothat did not receive the HOA disclosure paperwork at their closing to ensure they are aware that KPWCA exists. Dina Gorrell offered to check the current real estate listings to verify that they note the existance of the KPWCA HOA. Dina Gorrell offered to check the current real estate listings to verify acknowledgment the KPWCA HOA. The Board will develop a plan of action to educate and contact sellers and real estate agents listing in our community regarding the requirements to note the existence of the HOA and request a disclosure packet.
Armand Fournier made a motion to adjourn the meeting. The motion was seconded by Larry Velte and approved.
The meeting adjourned at 8:38 P.M.
The next KPWCA meeting is on November 3 at 7:30 P.M. in the Gold Cafeteria at Robinson High School.